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Last updated: 11 December 2025

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Evidentia Institute (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, interact with our services, or communicate with us.

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We operate in accordance with the EU General Data Protection Regulation (GDPR) and applicable Cyprus data protection laws.

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1. Data Controller

The Data Controller responsible for your personal data is:

 

Evidentia Institute
116, Gladstonos, Fl.: 3rd & 4th, Limassol, 3032, Cyprus

info@evidentiainstitute.com

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2. Personal Data We Collect

We may collect and process the following categories of personal data:

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2.1 Data you provide to us directly

• Name, surname

• Email address

• Telephone number

• Organisation/affiliation

• Payment and billing details (for course or service registration)

• Information submitted via contact forms, applications, or event registrations

 

2.2 Data collected automatically

• IP address

• Browser type and version

• Device information

• Website usage data through cookies and analytics tools

 

2.3 Special categories of data

We generally do not collect sensitive data. If required for specific training, research, or academic purposes, we will request your explicit consent.

 

3. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases:

• Consent – when you voluntarily provide information (e.g., newsletter signup).

• Contractual necessity – to provide services, courses, or events you register for.

• Legal obligation – to comply with Cyprus or EU law.

• Legitimate interests – to improve our services, maintain website security, or communicate relevant updates.

 

4. How We Use Your Data

We use personal data for the following purposes:

• To provide and manage our services, training, and research activities

• To communicate with you regarding enquiries, registrations, or events

• To send newsletters or marketing materials (only with your consent)

• To process payments and issue invoices

• To analyse website usage and improve user experience

• To comply with legal or regulatory requirements

 

5. How We Share Your Data

We may share your data with:

• Service providers (e.g., payment processors, email platforms, IT support)

• Academic and research partners, when necessary for participation in programmes

• Law enforcement or regulatory authorities, where required by law

 

We never sell your personal data.

 

All third parties are required to comply with GDPR and ensure adequate data protection.

 

6. International Data Transfers

If data is transferred outside the EU/EEA (e.g., cloud services), we ensure:

• Adequacy decisions by the European Commission

• Standard Contractual Clauses (SCCs)

• Appropriate technical and organisational safeguards

 

7. Data Retention

We retain personal data only for as long as necessary for the purposes collected, including:

• Service delivery and contractual obligations

• Compliance with legal, accounting, and reporting requirements

• User consent-based activities (until consent is withdrawn)

 

Retention periods are reviewed regularly.

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8. Your Rights Under GDPR

You have the following rights:

• Right to access – request a copy of your data

• Right to rectification – correct inaccurate information

• Right to erasure – request deletion of your data

• Right to restrict processing

• Right to data portability

• Right to object to processing based on legitimate interests

• Right to withdraw consent at any time

• Right to lodge a complaint with the Office of the Commissioner for Personal Data Protection (Cyprus)

 

Complaints can be submitted at:
https://www.dataprotection.gov.cy

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9. Cookies and Tracking Technologies

Our website uses cookies to ensure functionality, analyse traffic, and enhance user experience.

You can control cookie preferences via your browser settings or our cookie banner.

A detailed Cookie Policy can be provided separately if you wish.

 

10. Data Security

We implement appropriate technical and organisational measures, including:

• Encryption

• Secure servers

• Access controls

• Regular system audits

 

While we strive for full protection, no system is entirely immune to risks.

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11. Links to External Websites

Our website may include links to third-party sites. We are not responsible for their privacy practices or content. We encourage you to review their Privacy Policies.

 

12. Changes to This Policy

We may update this Privacy Policy periodically. The updated version will be posted on this page with a revised “Last Updated” date.

 

13. Contact Us

For questions, requests, or concerns about your personal data, please contact us at:

Email: info@evidentitainstitute.com
Address: 116, Gladstonos, Fl.: 3rd & 4th, Limassol, 3032, Cyprus